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GDPR

GDPR (General Data Protection Regulation) Information about the processing of personal data. Information about the purpose and scope of the processing of personal data, the category of personal data, the recipients and the retention period.

Data controller

Municipality of Ratiboř, Ratiboř 75, 756 21

Data Protection Officer

Karina Machalová, telephone: 571 116 143, e-mail: gdpr@ratibor.cz

Documents:

Responsibilities of the administrator

As the controller, we are responsible for all processing of your personal data within the scope of some of Ratiboř Municipality's agendas. We also deal with your requests (e.g. for rectification, erasure, information about your personal data), objections, and provide you with information about how and why we handle your personal data.

A data protection officer is also responsible for the proper handling of your personal data.

Responsibilities of the Data Protection Officer

You may also contact the Data Protection Officer with any questions, suggestions and requests to exercise your rights that relate directly to your personal data used in the context of any of the Ratiboř Municipality's agendas, especially if you do not wish to contact the Municipality's representative directly.

The officer will professionally evaluate your questions, requests and suggestions, forward them to the administrator and provide you with basic information and consultation, together with recommendations on how to resolve them. He is bound by confidentiality and maintains confidentiality even about complaints. However, he is solely responsible for dealing with your queries, suggestions, objections and requests.

Your rights

If we use your personal data within the framework of an agenda of Ratiboř Municipality (we process it as a controller), you have the right to:

  • To inquire whether they are processed and to request a copy (export) (see Article 15 of the EU General Data Protection Regulation 2016/679 for details; we use the abbreviation ON hereafter). If your request for this information is manifestly unfounded or unreasonable, especially if repeated within a short period of time, we may refuse it.
  • To request the rectification of your personal data if it is inaccurate, to request its erasure if it is processed unlawfully and to request that we restrict its processing (see Articles 16, 17, and 18 ON for details).
  • Furthermore, where the processing is carried out because we are carrying out a task in the public interest or in the exercise of official authority vested in us (Art. 6(1)(e) ON) or because of our legitimate interest (Art. 6(1)(f) ON), you have the right to object to this processing (see Art. 21 ON for details).
  • You also have the right to obtain information about the processing of your personal data relating to the individual agendas ("processing purposes"), which we also publish on this page below.
  • If the processing of your personal data is based on the fact that you have given us your consent (Article 6(1)(a) or Article 9(2)(a) ON), you have the right to withdraw this consent at any time. You can withdraw your consent by sending a message toobec@ratibor.cz stating which consent you are withdrawing and that you are withdrawing it. You can also send the same by letter to our address at the beginning of this text or in person.
  • In your questions, suggestions and requests for your personal data, you must identify yourself and provide a contact, as we will usually need to verify your identity first. You will speed up the processing if you contact us by means of proof of your identity, such as a data box, an e-mail with a recognised electronic signature or a documentary submission with a certified signature, or if you come to the municipal office in person with your identity card.
  • If you are not satisfied with the handling of your query, request or complaint by the controller, you have the right to lodge a complaint with the Data Protection Authority. However, it is always advisable to discuss the problem with the Data Protection Officer before doing so. His or her job is primarily to make sure that we are handling your data properly and not violating your rights.

We process personal data in the following areas

We process a large part of the data about the citizens of the municipality, owners of real estate in our municipality or other people, because we are directly obliged to do so by law or related implementing regulations (for example, the Population Registration Act, the Electoral Act, the Building Act, the Municipalities Act, the Local Tax Act, the Registry Act, the Freedom of Information Act and many others). In this way, we mainly process name and surname, birth number, date of birth, citizenship, place of birth and place of permanent residence, data on marriage, death and other data, especially from applications and other submissions. These data are handled by designated employees in our office, or we transmit them to state and other authorities and public institutions in the performance of a legal obligation.

We also process data about our employees and contractors or their representatives on the basis of contracts. In particular, we process their name and contact details, data on salary and remuneration and other payments, data for health and social insurance, bank details and other similar data. On the basis of contracts, we also process data on buyers and tenants of real estate. These data are handled by designated employees in our office, or we pass them on to the Social Security Agency, the tax administration, the Labour Office, health insurance companies and other authorities in the course of fulfilling our legal obligations.

In addition, we process some personal data in other registers on the basis of the performance of a task in the public interest, e.g. for informing citizens, for valuing their anniversaries, for providing certain services (e.g. water and sewerage billing), for the settlement of public hearings on the zoning plan and for other purposes. These data are handled by designated staff in our office and in some areas are also passed on to other recipients (e.g. in the area of the master plan to the planner).

We keep personal data for as long as necessary for the purpose for which we process them, or for the period of time specified in the file and shredding regulations.

Personal data are not subject to automated individual decision-making, including profiling.

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